Administrator sign in
Studies
Each study has its own participant invitation link, demographics section, AR1/CR2 surveys and analysis workspace.
Create a new study
Login audit trail
Compliance log of account and sign-in events across all users and studies — account creation, participant enrolment, successful and failed sign-ins, and sign-outs, each with a timestamp and source IP address.
Team accounts
Console accounts and their privileges. Super admin: everything, plus managing accounts and the AI key. Admin: full study operations, including deleting a study and overriding the CR2 readiness gate. Coordinator: runs studies day to day, including the audited override of the CR2 readiness gate — cannot delete studies, change the key or manage accounts. Viewer: read-only. Change a role from the dropdown; a password reset signs that user out everywhere.
| Username | Role | Created |
|---|
My account
AI settings
Optional: store an Anthropic API key to enable AI-assisted item suggestions on the Thematic analysis tab. The key is kept on the server only and participant responses are sent to the Claude API only when you click the suggest button.
Email sender
The account validation-code emails are sent from, and where participants' replies arrive. The relay (the M365 flow) must be allowed to send as this address. Leave blank to use the server's defaults.
Study setup
Study type
Setup checklist
Study details
Research questions (AR1)
A study can pose several open-ended research questions. Enrolled participants answer each one, and every question gets its own thematic analysis, saturation, CR2 round and results.
Invitation link
Share this link with participants as they enrol. Edit the slug to keep it intuitive.
Study phase
Draft → AR1 open (participants enrol & answer the question) → CR2 open (participants rate the item list) → Closed.
Participant feedback & engagement
Controls the progress feedback participants see in their portal. Everything shown is aggregate or about the participant's own contribution — never other participants' content, and never the item list before Round 2 opens.
Participant information leaflet & consent form
Both documents are shown to participants in their portal after enrolment. When a consent form is present, participants must click the consent button before they can complete demographics or answer any research question — consent is recorded with a timestamp and shown on the Enrolment tab. Leave the consent form empty to run without a consent gate.
Demographics section
The questions participants answer once, after consent. Each field has a type, optional help text and edit checks (ranges, date limits, required or optional, show-only-if). Participants see the checks as they type; the server enforces the same rules.
Message templates
The wording pre-filled by the WhatsApp and Email buttons on the Enrolment tab. Edit any template, reset a built-in one to its default, or add your own. Placeholders are filled in for each participant when you click a button.
Languages & translations
Participants see the portal in one language at a time, and only in languages published here, so the buttons and the study text always match. A translation covers the study name, leaflet, consent form, questions, demographics, Round 2 statements and message templates. Participants see it only after someone approves it: have a fluent speaker check it first, and where your ethics committee approves translated documents, publish only the approved wording. Each participant's consent records the language and version of the text they agreed to.
Enrolment & participants
Participants appear here as they enrol via the invitation link. Send each participant their validation codes — the WhatsApp button opens a chat with the code pre-filled; the email button opens a pre-filled email. Status updates when the participant enters the codes in their portal.
Demographics responses
Awareness Round 1 — captured responses
Verbatim answers captured from each participant's portal. You can edit or enter a response on a participant's behalf (e.g. captured by phone) — changes are saved to the study database.
Thematic analysis — unique item extraction & frequency count
Code the responses into non-overlapping unique items and record how many times each participant mentioned each item. Awareness Index AI = f / fmax.
Raw response
Code this response
Tick every unique item that appears in this participant's answer — the frequency table updates as you code. Use +/− when an item is mentioned more than once.
Unique items
Click a cell to increment (right-click to decrement), or type directly.
Saturation
Two series on one chart: bars show the number of new items introduced by each participant (enrolment order, left axis); the saturation curve (right axis, %) plots the cumulative new items after the per-participant counts are reordered into descending order — the participant number for the curve is arbitrary. The curve reaching and holding 100% demonstrates saturation.
Saturation curve — descending order
New items introduced — enrolment order
Consensus Round 2 — captured ratings
Ratings submitted from each participant's portal (1 Strongly disagree … 5 Strongly agree; support = 4 or 5). You can edit or enter ratings on a participant's behalf. Consensus Index CI = n support / n respondents.
Results — Awareness, Consensus & Interaction
AR1–CR2 figure stacked grade bars per round · AI → CI prompting lines · 0.50 threshold
Jandhyala Method summary report — JM (SR)
Distribution of items across Awareness grades (Round 1), Interaction/Prompting grades, and Consensus grades (Round 2), with recommended actions.
Final included item list
Items reaching consensus (CI ≥ 0.51 — grades Complete / Consensus+).
Excluded / monitor items
Participant progress timeline
Server-recorded timestamps for the start and completion of each major stage — enrolment, consent, demographics, AR1 answers and CR2 ratings — for every participant in this study. A stage "starts" the first time the participant opens their portal while it is unlocked and incomplete, and "completes" when the corresponding submission is received.
Stage completion
Study totals
Timeline — one row per participant
Dots mark stage completion; the faint bar behind a dot spans from the stage's recorded start to its completion. Hover any dot for the exact timestamp.